Operations Pro

Executive Assistant

* Our virtual talents are fully managed in terms of benefits and payroll
** Based on 22 working days in a month / 8 hours per day

Are you looking to elevate your productivity, focus on what truly matters, and take your business to new heights? We understand that time is your most valuable resource, and we’re here to help you make the most of it.

In today’s fast-paced world, successful businesses recognize the need for efficient support. But what if you could have top-notch assistance without the overhead costs of in-house staff? That’s where our remote Executive Assistants come in.

At Oxen Virtual, we specialize in connecting you with experienced and dedicated remote Executive Assistants who are experts at managing your day-to-day tasks, organizing your schedule, and providing invaluable support.

Job Tasks

Manage and organize the executive's calendar, including scheduling meetings, appointments, and events.
Handle email correspondence on behalf of the executive, draft responses, and prioritize messages.
Arrange travel logistics, including booking flights, accommodations, and transportation for business trips.
Coordinate and prepare materials for meetings, conferences, and presentations.
Assist in preparing and editing documents, reports, and presentations as requested.
Serve as a point of contact between the executive and internal/external stakeholders, relay messages, and facilitate communication.
Organize and maintain confidential files, records, and documents.
Manage and track expenses, process reimbursements, and maintain expense reports.
Provide administrative support for special projects, research, and initiatives.
Prioritize and manage tasks to ensure deadlines are met efficiently.
Handle sensitive information with discretion and maintain confidentiality.
Arrange and coordinate virtual meetings, webinars, and video conferences.
Follow up on action items and tasks to ensure completion.
Anticipate and address potential issues or challenges and find solutions proactively.
Collaborate with remote team members and stakeholders effectively.
Help the executive manage their time effectively and increase productivity.
Assist with additional tasks and responsibilities as needed to support the executive and the organization.

Requirements

Bachelor's degree or equivalent experience is a plus.
Proven experience as an executive assistant or similar role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in office software and communication tools.
Attention to detail and high level of accuracy.
Adaptability and ability to work in a fast-paced environment.
Problem-solving skills and resourcefulness.
Discretion and ability to handle confidential information.
Strong interpersonal skills and professionalism.
Prior experience with remote work and digital collaboration tools.

Next Role

Copywriter

Executive Assistant

Hire Executive Assistants for
up to 45% less*

£3,646.42 / month

£2,005.53 / month**

£1,640.89 / month

Job Description

Job Tasks

Requirements

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